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Top 11 Employee Onboarding Software

onboarding software

Best Employee Onboarding Software will be discussed in this article. The calibre of onboarding a new hire receives during the initial few weeks of employment determines how their journey plays out and what turns it takes. Given the intricate paperwork required and the numerous training sessions that are held one after the other, no matter how carefully you prepare the employee onboarding process, it can still go wrong.

Your HR team suffers as a result and continually strives to complete tasks. How can you streamline the procedure and guarantee a pleasurable experience from the start? Your solution is employee onboarding software. A strong employee onboarding technology can automate many steps, handle all tedious duties, and give new hires the tools they need to self-learn.

We have put together a index of the top employee onboarding software that is deserving of consideration to assist you in selecting and deploying the appropriate software. Let’s first examine some fundamentals of employee onboarding software and why they are crucial before we examine the options.

Employee Onboarding Software: What Is It?

In order to make the transfer for new hires simple and easy, employee onboarding software digitises all HR procedures.

It eliminates all unnecessary administrative tasks, allowing HR professionals to concentrate on the work that is truly important.

The software may be utilised in numerous ways to provide hassle-free onboarding, including serving as a one-stop learning centre for employees and maintaining all of their data.

Why do companies need employee onboarding software?

Your business can benefit greatly from the correct staff onboarding software.

We have reviewed the four most compelling justifications for the requirement of such a tool:

1. Assists in Remote Employee Onboarding

Remote employee onboarding is difficult because there are no face-to-face interactions.

After all, no amount of Google Meet or Zoom meetings can match the intimacy of face-to-face communication.

New hires can access all the information they need to do their daily activities from a single location with the aid of onboarding software.

The process of onboarding is seamless and self-driven because they have the freedom to study whenever it is convenient for them.

2. Reduces Onboarding Costs

Feature-rich onboarding software can help you save money by automating a lot of tedious tasks that require frequent contact.

This lessens the requirement for expanding your HR personnel.

Automating HR procedures also cuts down on misunderstandings and errors, which lowers the expense of redoing work.

Long-term, you benefit from an effective onboarding procedure that lowers the expense of employee turnover.

3. Brings consistency to the Onboarding Process

It’s challenging to increase compliance and keep up a seamless onboarding process when you have a large workforce.

By standardising the onboarding procedure, you can ensure that all employees—regardless of their departments—receive training of the same high calibre.

As a result, the onboarding process is reliable and excellent.

4. Increases Employee Productivity

When new hires must go through a lengthy onboarding process that entails numerous unpleasant and repetitive duties, productivity suffers.

New hires can finish the HR processes even before they start working for the company by using an employee onboarding application, which creates an immersive process with self-service functionality.

As a direct result, productivity is raised immediately away.

Key features of Employee Onboarding Software

Employee opinion is that businesses need to increase their onboarding initiatives by a staggering 88%.

You may automate some steps in the onboarding process and give employees a seamless experience with the help of the appropriate technologies for employee onboarding.

But selecting the best instrument might be a difficult task.

The ideal employee onboarding software should contain the following essential features:

1. Intuitive Interface

For learning without resistance, the software should have an intuitive user interface and clearly communicate the information.

Additionally, the tool should be simple to instal, configure, and operate without the need for coding expertise or specialised training.

2. Searchability

An accurate article and page suggestion system, a la Google, should be built into the tool.

High searchability guarantees that readers can quickly find what they’re looking for.

3. External Integrations

For a fantastic experience, the finest employee onboarding solution integrates with third-party software.

A variety of integrations with well-known analytics, translation, collaboration, and other tools should be provided by the platform.

4. Mobile-friendly

New hires may complete their onboarding process whenever and wherever they are with the use of a mobile-responsive solution.

This facilitates learning and hastens the process by which new employees become familiar with the tasks and culture of your business.

5. Multiple Language Support

Employees who don’t know English will attempt to interpret the information by translating the training materials into their language.

The possibility of misunderstanding is reduced by an onboarding tool with multilingual support.

Employees have the choice to translate articles into any language they like.

Top 11 Employee Onboarding Software for Your Business in 2023

New workers may work with confidence right away thanks to a positive onboarding experience.

The correct instrument can help to reinforce this procedure and improve the entire experience.

In 2023, the following is a list of the top employee onboarding software:

1. ProProfs Knowledge Base

Employee Onboarding Software, ProProfs Knowledge Base

Because it is user-friendly and appropriate for both technical and non-technical users, ProProfs Knowledge Base is the best solution for employee onboarding.

You may use it to produce employee handbooks, training manuals, and wiki software because to its user-friendly interface and powerful capabilities.

The solution includes strong search capabilities, detailed analytics, comprehensive assistance writing, and numerous other employee onboarding features.

It promises a great experience even while you are moving about because it is responsive to a variety of devices and browsers.

Additionally, it provides translation in more than 90 languages so that workers may easily access the training materials.

Key Features:

2. HR Cloud

Employee onboarding software called HR Cloud is widely used.

SaaS solutions for HR paperwork, team collaboration, etc. are offered by HR Cloud, a well-liked employee onboarding platform.

In order to ensure a seamless onboarding process and complete engagement from day one, they developed Onboard, their flagship employee onboarding tool.

The technology has automated portals with personalised workflows that include welcome messages, unique e-forms, educational materials, movies, and other crucial papers.


Contact the business to request a quote.

3. BambooHR

With its cutting-edge onboarding features and user-friendly design, BambooHR is a well-known onboarding software.

To provide recruits with a quick onboarding process, you can get your documents electronically signed and keep track of applications.

The tool’s built-in templates might help you get going quickly.

The software also provides comprehensive reports that let you make data-driven decisions and is accessible from any device.

Key Features:


Contact the business to request a quote.

4. WorkBright

The onboarding process can be quick, effective, and entirely paperless thanks to WorkBright, a mobile-first onboarding application.

The onboarding process may be easily completed by employees from any location thanks to the user-friendly design and mobile responsiveness.

This tool performs best when used to store personnel information and send email updates.

Additionally, the software can be integrated with a number of additional tools, such as payroll software or an HRIS.

Additionally, it has the best multi-device functionality of any employee onboarding software.

Key Features:

5. ClearCompany

The user-friendly employee onboarding software from ClearCompany is well-known.

The user-friendly employee onboarding software provided by ClearCompany is well renowned.

The application offers a clutter-free interface and covers the full onboarding process, from recruitment to providing training, and is primarily designed for small and medium-sized enterprises.

Your recruits’ development can be monitored in real-time thanks to the software.

The subsequent steps of the onboarding procedure can be more easily aligned with this knowledge.

You may easily combine ClearCompany with HRIS or payroll software.

Key Features:


Ask the business for a quote.

6. Lessonly

LessOnly is a straightforward onboarding tool. Lessonly is a straightforward onboarding platform that enables you to effortlessly monitor the development of your new workers by allowing you to design, track, and share training materials with them.

It has an intuitive UI that makes it simple for you to become used to the tool.

Using pre-made templates, you may quickly generate documents that you can distribute to spread knowledge.

The application is very simple to combine with other external systems like Google Suite and Dropbox.

Lessonly, however, lacks essential HR competencies.

This can be the best employee onboarding software for you if staff training is your ultimate goal.

Key Features:

7. Talmundo

Employee onboarding software from Talmundo The smooth implementation of Talmundo is its best feature.

The employee onboarding roadmap may be quickly programmed and customised using the application.

It does a great job of keeping the human factor in a fully digital process and includes interactive quizzes and to-do lists.

To help new workers with their initial responsibilities, Talmundo has introduced a digital chatbot to its arsenal of tools.

Additionally, you have access to insightful information that can help you enhance the onboarding process for your staff.

Key Features:

8. Eddy

The onboarding process is streamlined by Eddy, a highly intuitive piece of software.

The onboarding process is simple and entirely paperless thanks to Eddy, a highly intuitive piece of software.

With Eddy, you can easily create, store, share, and obtain signatures on documents to streamline your HR processes.

With the help of this user-friendly application, you can acquaint your new hires with the onboarding procedure by providing them with all the information they want in advance.

This assists you in providing staff with a hassle-free onboarding process.

Key Features:

9. Zenefits

You can manage all of your HR procedures, including hiring and onboarding, with the help of Zenefits, an online employee onboarding software.

Sending job offers, designing personalised onboarding procedures, and doing background checks are all possible with the tool.

Your new hires may complete the onboarding process with Zenefits prior to their first day of work, increasing productivity even before they start.

The technology also syncs all relevant data with payrolls and benefits, ensuring a smooth onboarding process and further assuring a procedure devoid of opposition.

Key Features:


Starts at $8 per user each month.

10. SageHR

SageHR is a comprehensive tool for onboarding new employees.

All-in-one employee onboarding software is SageHR (formerly CakeHR).

You may develop and automate all of your onboarding tasks with this software’s workflow builder.

You may see the onboarding status of each employee with its thorough reports.

Other aspects of the software include hiring, managing leaves of absence, tracking expenses, and more.

It provides exquisitely designed templates that make the process of creating content easier.

For increased employee efficiency, the solution also offers interfaces with external systems.

Key Features:

11. Kin

Kin is a great tool for onboarding new employees.

For small firms without a dedicated employee onboarding team, Kin is the perfect employee onboarding tool.

Amazing features of the software include customised welcome pages, secure e-sign, checklists, and more.

It is simple for new hires to complete onboarding activities because to the user interface’s clear and well-organized design.

Additionally, you can easily link with your preferred tools thanks to the external integrations.

Users with minimal to no technological experience can utilise Kin.

Key Features:

Streamline Employee Onboarding by Implementing the Right Tool

The finest employee onboarding software is straightforward, mobile-friendly, highly adaptable, and searchable, as we’ve already covered.

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